Outsourced AP & Spend Operations
Outsource AP and spend operations without losing payment control.
Bluebox helps companies manage vendor bills, expense processing, approval tracking, payment preparation and spend support through offshore finance operations teams.
We organize the work before payment decisions are made, so your internal team can review, approve and control cash with better visibility.
Check our pricing
Start with the level of accounting support your business needs today. As your transaction volume, reporting needs or complexity grows, your plan can grow with you.
Starter Accounting
S$299/month
Growth Accounting
S$299/month
Advanced Accounting
S$299/month
The problem
AP slows down when every bill needs to be chased manually.
Vendor bills arrive in different places. Approvals sit with different people. Receipts go missing. Expense claims need checking. Card transactions need explanations. Payment runs require last-minute cleanup.
This creates delays, weak visibility and too much admin for finance leaders. AP should not depend on memory and inbox chasing.
What we support
AP and spend support across the full workflow.
Comprehensive payroll administration for accurate, timely, and well-coordinated payroll processing.
Invoice capture
Collect vendor bills from inboxes, portals, folders or finance request channels.
Invoice coding
Code bills to the right vendor, entity, department, project, category or cost center.
PO & support matching
Match invoices to purchase orders, receipts, approvals, or supporting documents.
Approval coordination
Route items for review, track pending approvals and flag exceptions.
Payment run preparation
Prepare approval-ready payment schedules and support packs.
Vendor reconciliation
Reconcile vendor statements and support AP ageing review.
Expense processing
Collect receipts, check claims and prepare reimbursement schedules.
Month-end AP support
Support accruals, open AP lists and AP cut-off schedules.
Pricing
Choose the AP support level that fits your monthly volume.
Structured AP operations that keep invoices, approvals, vendor payments, and reconciliations accurate and on schedule.
Starter
AP Essentials
Small teams that need AP organised and tracked.
Save up to 20%
S$600
/month
Includes
Growth
AP Growth
Companies with recurring AP volume and regular payment runs.
Save up to 50%
S$299
/month
Includes
Advanced
AP Scale
Higher-volume AP workflows with more controls and reporting needs..
Save up to 20%
S$600
/month
Includes
How the workflow works
A cleaner process from bill intake to payment preparation.
A structured, six-step AP workflow that ensures every invoice is captured, validated, approved, payment-ready, and fully tracked.
1
Capture
Bills, claims, receipts & vendor statements are collected from agreed sources.
2
Code
Items are coded based on rules for vendor, department, category or cost centre.
3
Check
Support is matched and exceptions are flagged.
4
Route
Approvals are coordinated based on the client’s approval matrix.
5
Prepare
Payment lists and support packs are prepared for authorised client review.
6
Report
Open items, aged payables, pending approvals and exceptions are tracked.
Need more than one finance workflow?
Combine this workflow with AP, AR, Payroll Operations or Month-End Support under a bundled BPO plan. Each workflow keeps its own tier, so the bundle can match your actual volume.
What we track
Make the workflow measurable.
Professional services group serving SMEs, startups, NRIs, expats, and multinationals across Asia.
Control model
Prepared by the offshore team. Approved by the client.
Bluebox can help prepare and coordinate the AP workflow, but approval authority and payment release should remain with the client unless a separate control model is agreed.
Approval matrix
Maker-checker process
Payment support packs
Exception logs
Vendor change controls
Access controls
Scope AP & Spend Support
Start with one workflow. We will help define the right monthly scope, support level and handoff model.